I thought (given that this is a quiet moment) that I would attempt to set out 10 golden rules of online participation.
Of course we are learning as we go so I will probably revisit these in a few months to add to or edit the list. Perhaps others would like to join in too?
- The most important lesson so far is that if you engage on line you must back your consultation with robust statistics relating to visitor numbers and behaviour otherwise you will never know what sort of response you have really had. Not everybody comments at a public meeting and they dont in an on line forum either.
- Think about the questions you ask. ‘What are your comments on the overall community welfare budget’ is likely to elicit little more than a yawn but ‘budget costraints mean we have to close the childcare centre’ brings people’s attention to an issue they can instantly relate to.
- Publicity, Publicity Publicity! If you dont tell the community its there they cannot be expected to find it. Use the traditional media, mailouts and local networks as well as links, social network sites, and any other means to ensure that your community find the consultation
- Provide relevant information in a format that is easy to read. A 10 page PDF is a good way to communicate to people in an office as they can print it out and read it. It is a hopeless way to communicate with a mechanic accessing the consultation on his iphone during a tea break. 1 page summaries are much better, photos are great, videos ae fantastic
- Set out the parameters of the discussion upfront. This includes moderation rules, closing dates, how this sits with the decision process and what feedback people should expect.
- Don’t get sucked in to debate. Set facts straight, answer basic questions but dont get drawn in. While you’re at it make sure your colleagues have clear internal protocols for interacting in the consultation.
- Track the traffic that the consultation is attracting and consider follow up publicity if you are not satisfied that sufficient numbers have viewed the consultation. Remember, in most cases, visitors not comments is the truest reflection of success.
- Consider initiatives to target certain sections of the population. Bass Council used Bang the Table to target non resident property owners and wrote to them directly. Lylea McMahon MP targetted young people and worked with schools to get feedback on youth unemployment issues.
- Use social networking sites like Facebook groups and community forums to get the message out to specialist groups in the community.
- Be consistent in your use of online consultation so that over time your community grow used to participating in this way. Like most things in life, online participation will be treated with caution by some people until they get used to it.
Well that’s the list so far. I must admit I could have combined 8 and 9 but having 10 golden rules seems so much neater than 9!
Photo Credits: Douglas Winter
Thanks for getting all the way to bottom! Subscribe to our monthly digest newsletter if you’d like to be kept up to date about community engagement practice globally. Take a look at our two product websites: EngagementHQ if you need a complete online engagement solution, and BudgetAllocator if you need a participatory budgeting solution. Or get in touch if you have a story idea you think is worth sharing.