Virtual Events and Town Hall Meetings

Broadcast your town hall, council and policy meetings live within your EngagementHQ site. Online engagement tools can be used in real-time to gather feedback and connect personally with your community when face to face or in-person events are not feasible.

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Virtual Town Hall Meetings through Live Streaming

Town hall meetings have historically been used as a platform to inform community members about priority projects. They give council an opportunity to discuss potential impacts and timelines while giving the community an opportunity to have their say. These meetings can be just as effective virtually when run on a platform that streamlines how feedback is gathered, analyzed, and presented back to the community.

Live Stream Video in EngagementHQ

Embedding a Live Stream Feed or Recording

Broadcast important events and public consultations, showcase experts, panels, and live interactive Q&A sessions with your stakeholders. Hosting your virtual town hall directly within your EngagementHQ project can be done in a few simple steps. Make your event recording available after your meeting directly on your site. And should you need a written recording of your digital event, we offer transcripts as a service.

How to set up a virtual town hall event in EngagementHQ

  1. Create your event in a live streaming tool like YouTube
  2. Build your Virtual Town Hall project in EngagementHQ
  3. Embed the live streaming feed into your engagement project
  4. Add feedback tools to interact, gather ideas and answer questions during your virtual event
  5. Publish your project and invite your community to attend

Bring Your Town Hall Meetings Online

Contact us to get started with your next virtual town hall meeting on EngagementHQ.

Use Feedback Tools to Support Live Events


One of the most important aspects of any town hall or meeting is to provide an opportunity for questions from the audience. The Q&A Tool works well if you’re hosting a panel of experts, where questions can be asked in real-time, with an opportunity for immediate answers. The live Q&A is a great alternative to face-to-face engagement, allowing for individuals to ask questions they might not be bold enough to pose during in-person events.


Quick Polls are fast, simple and a great way to capture mood and sentiment towards a range of issues. Use a Quick Poll as an ice-breaker with your virtual audience, or to guage your audience’s current understanding about a given project or process. Use the instant feedback from your poll to dive deeper into projects and topics that have less clarity for your community.


Host a virtual workshop-style event using the Forum Tool. When used in real-time, the Forum Tool can replicate a face-to-face workshop with a panel of experts and ‘breakout tables’, providing attendees an opportunity to have small group discussions around a topic and then share back with the larger group.


When a project is in its early development stages, the Ideas Tool can be used to quickly gather ideas from as many people as possible. With live Ideation, this process can happen in real-time, with the option of targeted groups and focused topics for consideration.


The Stories Tool was developed to gain deeper understandings of the reasons behind individual and community preferences for certain services and projects. Live Storytelling brings this tool to life in a way that will mimic face-to-face discussions with the support of images and videos that otherwise aren’t available during a tech-free conversation.

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